Retention Schedules

Arizona State Library, Archives & Records COVID-19 Response – Temporarily suspending all in-person services, while maintaining our statutory responsibilities

  • Our number one goal is to keep the public and our employees safe
  • The situation related to COVID-19 is rapidly developing, as is the response from this office and the state. Please check back regularly for updates
  • We are committed to providing continuity of services while reducing exposure risks
  • In-person trainings for ALL divisions are on hold until further notice. Divisions will hold trainings by webinar as needed.
  • Department staff will attend community meetings virtually or by phone, when available.
  • Services impacted:
    • In-person Patent and Trademark Resource Center consultations
    • The Arizona Capitol Museum is closed until further notice.
    • In-person retrieval and immediate checkout of materials to patrons of Arizona Talking Book Library
    • Walk-in reference service for Archives & the Research Library

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General Retention Schedules

If you have a record series listed as permanent, or it is historically significant, please contact the State Archives at (602) 926-3720 for next steps.

Permanent and Historical Records

General Schedules supersede all existing custom schedules with the following exception: the custom schedule retention period is longer than the general schedule retention period.

Fully Searchable PDF of ALL GENERAL RETENTION SCHEDULES

Click here to browse and search general retention schedules.

State Agency Retention Schedules

Click here to browse and search state agency retention schedules.

Legislative Retention Schedules

The following Retention Schedules are the responsibility of the Legislature and are provided here as a courtesy to our customers. Retention schedules for legislative bodies are created by their respective bodies although the State Archives works closely with the Legislature on these schedules.

Court Retention Schedules

Court retention schedules are the responsibility of the State Supreme Court and can be found in the Code of Judicial Administration. All judicial bodies (Supreme Court, Superior Courts, Justice Courts, Municipal Courts, Adult Probation, Juvenile Probation, etc.) fall under the responsibility of the State Supreme Court, and are administered by the Administrative Office of the Courts (AOC). Retention schedules for judicial bodies are created by the State Supreme Court, although the State Library, Archives, and Public Records works closely with the State Supreme Court on these schedules.

The retention schedules in the Code of Judicial Administration can be located as follows:

Court of Appeals (Section 2-201)
Limited Jurisdiction Courts (Section 4-302)
Probation (Section 6-115)
Superior Court (Section 3-402)
Supreme Court Clerk (Section 2-101)

Retention schedules for Supreme Court staff attorneys and the State Bar are set by Administrative Orders.

Supreme Court Staff Attorneys (Administrative Order 2020-43)
State Bar (Administrative Order 2020-153)