Job Summary

Working collegially as a member of our library services team, this position assists and supports library staff and faculty, as well as our students. Core duties involve requisition and contract management, administrative and acquisitions support, assessing building needs, and service desk assistance as needed. While daily tasks lend a routine frame to the work, no one day is like the next! We look forward to welcoming a colleague who is a creative and responsible problem-solver who is flexible and competent.

Essential Functions

40% Monitors and tracks requisitions/purchase orders, budgets, contracts, and statistics; responsible for procurement card purchases and reconciliation; intermediate to advance knowledge of spreadsheeting, assists with library acquisitions workflow, keeping current with fiscal processes and policies

35% Communicates clearly through email, signage, and other documents to both internal and external partners; assists library faculty, department chair, and Library Specialist Supervisor with administrative support, including calendar coordination, scheduling meetings, and maintaining general supplies inventory

10% Assesses building needs, submits maintenance work orders, and follows up to ensure completion as needed

10% Provides assistance to students, faculty, and members of the public at the checkout desk

5% Participates in other duties as assigned

Minimum Qualifications

Associate’s Degree from a regionally accredited institution and two (2) years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities.

OR

An equivalent combination of the conferred degree and directly related full-time work experience as described above, sufficient to successfully perform the essential duties of the job, such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.

Desired Qualifications

1. Accurate processing of financial transactions and responsible budget monitoring
2. Familiarity with library acquisitions, including but not limited to digital resources, vendor relations, and monitoring contract lifecycles
3. Intermediate to advanced use of spreadsheets, for example: conditional formatting, chart creation, pivot tables 
4. Experience using software platforms for fiscal management, student information, and/or space reservation systems; such as SIS, FMS, 25 Live or comparable systems
5. Experience with drafting formal written communication appropriate to a professional environment
6. Participation on team projects or processes involving multiple departments/stakeholders, both internal and external (vendors, community partners)
7. Demonstrated customer service skills, particularly in a library environment