Electronic Resources Librarian/ILS Administrator

Essential Duties and Responsibilities

SUPERVISORY RESPONSIBILITIES

This position occasionally assigns activities to other employees.

ESSENTIAL DUTIES AND RESPONSIBILITIES

TIME SPENT

• Manages administrative aspects of the ILS including the management and implementing of new ILS related software, notifies affiliate and branch libraries of upgrades and ensures staff are properly trained on advanced ILS functions; resolves technical issues related to the ILS staff client and public interface. -- 25%
• Develops and manages new projects as assigned including professional collections to affiliate and branch libraries, participates in planning and promoting other educational and community programs sponsored by the library, conducts community outreach and promotes libraries within the community and provides assistance in the Summer Reading Program to affiliate and branch libraries. -- 25%
• Creates project level budgets for technology needs for Library District and submits to supervisor. Acts as liaison between County IT and all public library staff, and analyzes library technology needs within each community. -- 25%
• Consults with affiliate and branch library staff on a variety of issues such as writing new policies and revising existing policies, assists with problems that arise within the library and assists with cataloging as needed. Identifies and applies for grants for the Library District and affiliate and library branches. -- 15%
• Maintains and updates the Library District’s website and social media accounts. Assists with the administration of the Library District E-Rate process and coordinates the Library District Technology Plan. -- 10%
• Performs other duties as assigned.

BUDGET RESPONSIBILITIES

This position reviews, edits and provides recommendations on department level budget preparation; reviews, edits and approves for submission project level budget.

PROJECT RESPONSIBILITIES

Initiates, communicates, reviews, and approves project resources, declines project resources, presents results, approves and communicates reports on projects relating to electronic resources, the Integrated Library System, website and social media.

ORAL COMMUNICATION DUTIES

This position trains colleagues, library staff and the public on electronic resources and responds to public inquiries.

WRITTEN COMMUNICATION DUTIES

This position creates or edits documents, internal memos, emails, training materials, formal letters, proposals, grants, and reports.

INTERACTIONS WITH THE GENERAL PUBLIC

Interacts extensively with employees, customers, the general public, vendors, regulatory bodies, and other groups and/or individuals and Institutions over the telephone, by email, and/or in person.

INTERACTIONS SPECIFICALLY WITH CUSTOMERS

Always (More than 85% in a year)

Minimum Education/Directly Related Experience Required

MINIMUM EDUCATION REQUIRED

Master’s Degree in Library and Information Science or equivalent from an American Library Association accredited program.

MINIMUM YEARS OF DIRECTLY RELATED EXPERIENCE REQUIRED

Two (2) years directly related experience; or equivalent combination of education, training and experience.

PROFESSIONAL CREDENTIALS REQUIRED/PREFERRED

Must possess and maintain a valid Driver’s License.

Supplemental Information

KNOWLEDGE REQUIRED

Knowledge of the principles and practices related to electronic resources and electronic collections. Experience working in a library setting providing direct customer services. Experience providing user instruction or training.

SKILLS REQUIRED

Analytical thinking, problem solving, evaluating and analyzing current and new library systems and resources.

ABILITIES REQUIRED

Generate fluent new and useful ideas, recognize problems, make sense of multiple data, consider options, risks, and benefits and deductive reasoning.

PHYSICAL DEMANDS

• Regularly sits to complete reports and to operate computers, to complete a program and attend to other duties.
• May be required to lift work related materials, equipment or tools of up to 50 lbs. in weight.
• Incumbents in this position may be required to routinely bend, stoop, crawl, kneel and twist.

WORK ENVIRONMENT

Incumbents in this position routinely spends time in office environment and automobile; constantly spends time in library.

SAFETY RISK EXPOSURE

Incumbents in this position are generally not exposed to safety risk. Occasionally, may become exposed to electrical hazards.

PROTECTIVE GEAR & SAFETY MANUALS

Incumbents in this position are required to constantly follow written safety procedures and manuals relevant to the division or department.

CONSEQUENCES OF ERROR

Potential errors can result in unfavorable public perceptions and legal ramifications.