Facilitates the integration of archival documents from the ASM’s AAA Permits Office, the Archaeological Records Office, and the Archaeological Repository into the ASMLA.
Creates original catalog records for mandated reports of archaeological work submitted to ASM using current library cataloging and encoding standards.
Searches national and local authority files and revises or creates new authority records as required.
Processes, including arrangement and description of, mandated records and ensures adherence to national and local processing standards.
Provides access to mandated archival collections including security of collections being used, researching collections to fulfill access requests, interpreting copyright and confidentiality restrictions, and following up on questions regarding access to mandated archival collections.
Collaborates with the Curator of Photographic Collections as needed to provide access to photographic materials.
Reviews bibliographic records for accuracy and applies all national and local procedures and rules governing metadata description and analysis to records.
Provides assistance to other ASM staff, approved professionals and members of the public, and UA instructors and students using ASM’s mandated collections.
May assign work to and/or supervise students, volunteers, or other classified staff in archival projects in consultation with appropriate supervisors.
Additional duties may be assigned.
Knowledge, Skills, & Abilities
Good verbal and written communication skills, attention to detail, and excellent organizational skills.
Ability to develop and manage multiple and diverse projects to completion.
Exceptional team-building, multi-tasking, interpersonal, and organizational skills, and the ability to create personal relationships and communicate well with diverse groups.
Ability to perform original cataloging of English-language items.
Ability and willingness to learn new software and technology as appropriate.
Experience and skill in customer service.
In addition to Arizona Board of Regents Minimum Qualifications below:
Experience with the creation of related authority records for personal and corporate names, series titles, and subjects in cataloging software.
Strong commitment to public service and user-centered research assistance with an understanding of the scholarly and business or applied use of special collections.
Working knowledge of current practice and research in archival management practices, archival description standards and cataloging standards, policies, procedures, and trends.
Familiar with cataloging and descriptive standards for special collections materials and/or government records.
Familiarity with current technology trends, digital initiatives and related tools, platforms and software.
Experience with creating original MARC 21 records according to AARC2 and/or RDA recording guidelines.
Ability to work effectively with culturally diverse users and colleagues.
Skill in planning and coordinating projects and schedules.
Arizona Board of Regents Minimum Qualifications
Bachelor’s degree AND one year of related library experience; OR, five years of related library experience; OR, any equivalent combination of experience, training and/or education.
ALA-accredited Master’s degree in library/information science, or a graduate degree in archival studies and/or institutional records management.
Minimum of two years’ experience in working in a library and archives setting or the equivalent combination of skills and experience in similar work environments.
Demonstrated knowledge, experience or research in anthropology or archaeology, especially in the regions of the southwestern United States and northern Mexico.
Understands the theory and practice of collection development, including establishing goals and priorities; researching and documenting provenance; conducting assessments of collections.
At least two years’ experience creating original MARC 21 records according to AARC2 and/or RDA recording guidelines in archaeology, anthropology or related field.
Certificate in archiving or equivalent archival experience.
Knowledge of accepted preservation methods applied to archival collections.
Demonstrated experience processing digital and/or paper archival collections.
Familiar with and committed to the standards, ethics, guidelines, trends, and best practices in use by core professional groups including Society of American Archivists, American Alliance of Museum, American Library Association, and Special Libraries Association.
Develops and maintains knowledge of intellectual property rights; copyright; rights management; patron and donor privacy; and other legal issues, especially as they apply to archaeological or culturally sensitive primary materials in various formats.
Ability to work both independently and collaboratively.