The City of Maricopa welcomes applicants to fill the role of Supervising Librarian. Join a friendly and committed team in a dynamic public library serving the residents of Maricopa. The Maricopa Public Library is one of the busiest and exciting libraries in Arizona. We are excited about the forthcoming changes in the next few years. Working under the Library Manager, the Supervising Librarian plays a key role in overseeing the day-to-day operations of the library and its myriad programs and services.
The Supervising Librarian actively supports and upholds the City's stated mission and values. Under limited supervision, this position is responsible for supervising, monitoring, and evaluating the operations and staff of the library division. Under direct supervision of the Library Manager, employees of this class are expected to exercise considerable independent judgment and professional expertise in the performance of their assigned job duties.
Among the key duties for the Supervising Librarian are 1) supervise a staff of 16 employees, a mix of professional and nonprofessional; 2) assist the library manager in identifying and developing important strategic community partnerships; 3) implement major technology upgrades such as RFID, e-commerce, and website updates; and 4) assess the library's resources and recommend service enhancements.
The Maricopa Public Library is an independent municipally-funded library affiliated with other libraries in Pinal County. Maricopa Public Library serves an active membership of nearly 30,000 people through its creative network of services and a plethora of weekly programs. The library sees almost 200,000 visitors every year and circulates over 300,000 items annually.
The City of Maricopa is a fast-growing, diverse city of approximately 52,000 residents and offers an outstanding quality of life with affordable housing and an award-winning school system. The city is situated 20 miles south of Phoenix and is part of the vibrant metro area.
Essential Duties & Responsibilities
- Listens, communicates and interacts positively with co-workers to enhance effectiveness of the work unit and promote good internal customer service.
- Supervises library personnel; hires and trains employees; assigns and monitors work; evaluates personnel; disciplines employees as necessary.
- Administers maintenance of library facilities and equipment.
- Proactively engages the community regarding library services.
- Assists the Library Manager with preparing and monitoring the long-range plan for library development.
- Maintains library services by organizing office operations and procedures; preparing reports; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
- Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
- Completes operational requirements by scheduling and assigning employees; following up on work results.
- Keeps Library Manager informed by reviewing and analyzing special reports; summarizing information; identifying trends.
- Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Takes part in professional conferences and meetings; keeps informed of current professional literature and trends.
- Contributes to team effort by accomplishing related results as needed.
- Acts as Library Manager when the manager is out of the library.
- Other duties as assigned.
Minimum and Preferred Entrance Qualifications
Education and Experience
- This position requires a Master's Degree in Library Science from an American Library Association (ALA) accredited library school.
- This position requires 3-5 years' experience as a professional librarian, including 1-2 years' experience in a lead or supervisory capacity.
Competencies for Successful Performance of Job Duties
- Administration: Comprehensive familiarity of the tenets, methods, and best practices of office systems, techniques, budget management, and administration.
- Customer Service: Considerable understanding of principles and processes for providing great customer service.
- Library Trends: Current knowledge of the principles, trends, and best practices of library science. Awareness of library related resources, databases, and networks including integrated library systems, bibliographic information, and cataloging rules.
- Supervision: Wide-ranging knowledge of supervisory techniques, principles, and procedures to assign work, schedule, supervise, train, and evaluate the work of assigned staff. Knowledge of personnel recruitment and selection.
- Computers skills: utilizes a computer to enter and retrieve information, as well as library software to effectively complete a variety of tasks with reasonable speed and accuracy
- Critical Thinking: uses logic and reasoning to understand, analyze, and evaluate complex situations and research information to identify strengths, weaknesses, opportunities, and threats
- Interpersonal Relationships: develops and maintains cooperative and professional relationships with members of the public and employees at all levels
- Judgment and Decision Making: exercises appropriate judgment in establishing priorities and resolving complex matters. Considers the relative costs and benefits of potential actions to choose the most appropriate course of action
- Situational Awareness: perceives environmental elements and events in real time and identifies appropriate responses
- Accounting: Ability to perform arithmetic and statistical applications in the analysis and reporting of financial data.
- Communication: Ability to effectively communicate ideas verbally and in writing. Ability to prepare detailed reports. Ability to handle a variety of public issues with tact and diplomacy in a confidential manner. Ability to listen and understand information and ideas begin presented verbally and in writing.
- Coordination of work: ability to establish and implement effective administrative programs and procedures. Ability to plan and organize daily work routine. Ability to establish priorities for the completion of work in accordance with sound time management. Performs a broad range of supervisory responsibility over others.