Archives and Records Management Policies
Arizona State Library, Archives & Records COVID-19 Response – Temporarily suspending all in-person services, while maintaining our statutory responsibilities
- Our number one goal is to keep the public and our employees safe
- The situation related to COVID-19 is rapidly developing, as is the response from this office and the state. Please check back regularly for updates
- We are committed to providing continuity of services while reducing exposure risks
- In-person trainings for ALL divisions are on hold until further notice. Divisions will hold trainings by webinar as needed.
- Department staff will attend community meetings virtually or by phone, when available.
- Services impacted:
- In-person Patent and Trademark Resource Center consultations
- The Arizona Capitol Museum is closed until further notice.
- In-person retrieval and immediate checkout of materials to patrons of Arizona Talking Book Library
- Walk-in reference service for Archives & the Research Library
- Ask a Question - online reference service
- Digital Arizona Library, including statewide electronic resources
- Records retention schedules assistance
- Arizona Talking Book Library requests and link to downloads
- Tools and resources for library staff
- Online continuing education for library staff
- Consulting for library staff on grants, electronic resources, digital inclusion efforts, Public Library Survey and all library services
- Communications channel for County Librarians
- E-rate Services offered online and by phone
- Arizona Capitol Museum Giftshop orders can still be placed online
- Arizona Capitol Museum collections can be viewed online through the Arizona Memory Project and Google Cultural Institute
- Arizona Capitol Museum staff can respond to email and phone call inquiries.
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Archives and Records Management Policies
Arizona State Archives and Records Management strives to maintain the leanest and most mission-critical documentary record for the state. Our goal is to work with agencies and public bodies to identify all records of importance. The Administration and Professional Staff of the State Archives and Records Management reserves the right to make a final determination regarding whether specific records are of historical value and therefore subject to permanent retention.
Polly Rosenbaum Archives and History Building
- For your first visit to the State Archives you must bring a valid government issued id that includes a photograph. You will be asked to fill out a researcher application. You will then be issued an archives researcher id card.
- After your first visit you will need to bring your researcher id card when you visit the archives.
- There is a reference archivist on staff to assist you in your research. Archives staff will make every reasonable effort to respond to requests for research information as quickly and thoroughly as possible. Staff does not perform open-ended research for patrons that would require them to interpret the records.
- Researchers may not smoke, eat or drink in the Reading Room.
- Cell phones must be set to vibrate.
- Coats, briefcases, binders and other personal items will be stored in the provided lockers.
- Scanners are prohibited.
- Pencils and laptops are allowed, pens are prohibited.
- No requests for documents will be accepted a half an hour before closing time.
- Prior arrangements are required for the use of special material such as unprocessed paper records, video cassettes and sound recordings.
- U.S. copyright laws are enforced.
- Material must be handled carefully, if in the opinion of the reference archivist the material must be handled in a special manner, patrons will abide by the Reference Archivist’s decisions.
- Staff makes all copies.
Records Management Center
The Records Management Center is not open to the public.
If you are a state or local government or agency with records stored at the Records Management Center, or if you want more information on the costs, policies and procedures for storing records at the Records Management Center please contact the Records Management Center. If you are working with Records Management Center staff on a scanning or microfilm project; or if you are interested in learning more about the costs, policies and procedures for scanning or microfilming please contact the Records Management Center.
